Job Description

Job Description and Duties

Under general direction of the Staff Services Manager I , the Office Technician (Typing)(OT) will scan and organize documents onto a shared drive to send electronically to staff; image/purge files after the file is heard at the California Gambling Control Commission; prepare requests for court documents and monitor to ensure that a response is received; assist with preparing a response to Public Records Act and subpoena requests.  The OT will process individual and mass mailings for the Licensing Section, including sending, filing, imaging and distributing bi-annual reports; maintain excel spreadsheets to track workload; schedule and coordinate meetings and take minutes of the meeting.  The incumbent will image and purge existing licensing files and digitize ordinance files; order supplies and perform other clerical duties as well as assist with special projects as needed. 

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You will find additional information about the job in the .

Working Conditions

• Free parking
• Retirement Plan
• Health Insurance
• Flexible Paid Leave
• Career Development
• Close to I-5 and Del Paso Road with dining and shopping choices nearby

• DOJ has adopted telework for employees who can effectively perform their essential work functions remotely. After an initial training period, this position may allow for some telework opportunities.  All telework schedules are based on current conditions and may be re-evaluated as conditions change.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

• A background check will be required.
• A fingerprint check will be required.
• Clearly indicate the Job Control number (JC-486518) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your state application.   
• Clearly indicate the basis of your eligibility in the “Explanations” section located on the first page of your State Application.  LEAP eligibility should not be disclosed.

• To be eligible for Office Technician (Typing) appointment you must be eligible for transfer, reinstatement, or have list eligibility. For more information on how to complete the exam please visit: 

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The ideal candidate should have excellent written and oral communication skills; be able to articulate information in a clear, concise and professional manner.  Should have the ability to effectively communicate and demonstrate good judgment when interacting with the public and professional staff.  Excellent analytical and research skills; should be able to work independently as well as in a team environment.  Should have the ability to manage multiple priorities/projects; possess excellent organizational skills; ability to prioritize and to quickly adapt to changing priorities in order to meet deadlines.  Candidate should have a strong proficiency in Microsoft Word and Excel.  Ability to carry out prescribed tasks with minimal supervision, be a self-starter, flexible, have a positive attitude, and excellent attendance.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Job Information

Timely Filing of Applications

Please note, if using the United State Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date.  If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted.  Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail.  Using one of these options will provide proof of delivery prior to the final filing date.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.

Job Tags

Permanent employment, Full time, Work at office, Remote work, Flexible hours,

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