Job Description

Are you highly organized, detail-oriented, and thrive in a fast-paced, team-first environment? Our real estate team is looking for a motivated Administrative Assistant to join us. This is more than an administrative role: it’s an opportunity to grow alongside an industry-leading team while keeping our operations running at the highest level. You’ll play a critical part in ensuring every client has a seamless experience by managing contracts, deadlines, communications, and back-end systems that keep our agents free to focus on serving clients. Responsibilities: Listing Manager (From Listing to Contract) • Own the seller experience from first contact to an executed contract. • Prepare and organize all listing materials, from pre-listing presentations to marketing assets. • Consult & coordinate with sellers on professional photography, staging, repairs, signage, and more to ensure properties shine. • Manage MLS listings and marketing platforms, ensuring accuracy and visibility. • Provide proactive weekly feedback to sellers regarding all showings and marketing activities. • Coordinate and oversee all open houses & broker tours. • Submit all necessary documentation to the office broker for file compliance. • Input all necessary information into the client database and transaction management system. Transaction Coordinator (From Contract to Close)• Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing. • Coordinate title/escrow, mortgage loan, and appraisal processes. • Coordinate inspection and coordinate completion of repairs. • Submit all necessary documentation to the office broker for file compliance. • Organize client database entries and follow-up communication to nurture lasting relationships. • Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation. Qualifications: • A master of organization – You thrive on checklists, deadlines, and details. • A proactive communicator – You ensure everyone is in the loop before they even ask. • Tech-savvy & efficient – You’re comfortable using MLS, CRM systems, and transaction management software. • A team player with a customer-first mindset – You care about creating smooth, exceptional experiences for clients and colleagues alike. About Company: Why Join Robyn Icenhower & Associates? Work alongside a high-achieving, fun, and motivated real estate team.Be a part of industry-leading transactions and marketing strategies.Grow within a supportive environment that values efficiency, innovation, and collaboration.Enjoy the satisfaction of helping clients achieve their real estate goals seamlessly.

Job Tags

Contract work, Work at office,

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